2026 MEMBER MEETING NOTICE

WINDY HILL FOREST HOMEOWNERS ASSOCIATION INC. ("WHF") 

www.windyhillforest.com email: windyhillforest@gmail.com 

To: Owners of the following homes on Springleaf Circle:  1400-1474 (even nos.), 1401-1465 (odd nos.) & 1471-1505 (odd nos.)  [Tenants, please give this notice to your landlord]. 

Hello homeowners, this is a member meeting notice for our HOA.      

IMPORTANT: For all new owners from 2022-2026, and for all who have changes in contact information, please send an email to   

windyhillforest+contact@gmail.com 

include your Springleaf house number, your name, your cell phone, your email and your mailing address.

NOTICE: Our 2026 Annual Meeting is set for 2pm Saturday November 21, 2026 in the Aspen Room, Windy Hill Community Center, 1885 Roswell St SE, Smyrna, GA 30080.  The key objective is to elect members to the board of directors, and establish a cooperative transition of responsibility to the new board.  FOR PERSONS INTERESTED IN TAKING ON LEADERSHIP ROLES, PLEASE SEND AN EMAIL IN ADVANCE TO:

WINDYHILLFOREST+LEADERSHIP@GMAIL.COM 

MEETING AGENDA & OFFICER REPORTS: This information will be available as hand outs 30 minutes before the meeting.  We expect the meeting to be with these Agenda items: 

1. Affirm the Minutes from the prior meeting; 

2. Elect the new Board of Directors

3. Establish a cooperative transition to the new board; & 

4. Approve an HOA Fee Assessment similar to prior years.

Please arrive in time for voting (which we hope to have around 2:30pm). 

Signed 9 Nov. 2026:    Mary Groves         /s 

                                    for the WHF Board

2023 Billing (not for homes out of good standing)

 

WINDY HILL FOREST HOMEOWNERS ASSOCIATION INC. ("WHF")
DUES NOTICE FOR 2023 (Tenants, give this to your Landlord)
[homes out of good standing status will be billed separately]
.
Payment Due Date: Pay No Later Than November 30, 2023..

2023 Gross Amount Due:*         $500
Less payments on 2023 Dues:         0
Less Goodstanding Discount:      (400)
Amount Due Now:                    100

 

Make Check Payable to: Windy Hill Forest HOA

Mail Check to: Windy Hill Forest, PO Box 1704, Smyrna GA 30081
or pay with paypal account: send to windyhillforest@gmail.com

or pay with credit/debit card: go to www.tinyurl.com/whf-paypal

* A different billing applies to homes that have lawn service done by WHF. Homes with past due balances or otherwise out of good standing will be given a separate mailed billing statement. This is a mass billing for homes that continue with good standing status. Please email windyhillforest@gmail.com if this mass mailing does not account for your having already paid 2023 dues.

NoPayal? Hit Pay Now yellow button

 

No Payal? Hit yellow Pay Now  button

in the column to the right.

2023 Member Meeting Minutes

WINDY HILL FOREST HOA
Member Meeting Minutes 2023

The 2023 annual meeting was held on August 12, 2023 at 2pm at the Smyrna Library This meeting was held as part of a written notice mailed on August 1, 2023 to all 89 homes in HOA and the required quorum of 9 homes was exceeded. Notice was also published on the windyhillforest.com website and it was broadcast by email to homes that had email addresses on record with the HOA.

It was moved, seconded and unanimously resolved:

I. that the minutes of the June 12, 2021 annual meeting be approved. The HOA did not hold a meeting in 2022.

II. that the following persons be elected by the membership to serve as the HOA Board of Directors: 

MARY GROVES                DONNA TRAINOR

III. There was discussion on how the covenants commenced in 1985 with an annual lawn/HOA maintenance fee of $216 which was subject to a 5% increase on the prior year amount. After calculating the annual increases, the amount for 2021 is $1,250. It was resolved that the HOA’s gross annual fee of $1,250 would remain in place of 2021, 2022 and 2023 and continue indefinitely until changed by the membership along with an ongoing discount of $750 for the lawn care component such that the annual fee is to be $500, provided the homeowner arranges regular lawn care.

IV. It was further resolved that an additional "good standing" discount would continue to apply indefinitely until changed by the membership. This discount is contingent upon two things: timely payment and remaining in good standing for the entire year with respect to HOA covenants and policies; it was resolved that the good standing discount would result in a net fee of $100 for each year. Homes that do not comply with the HOA's Ten Points posted on the website and at tinyurl.com/whf10pts are not in good standing; notice and opportunity to cure such failures will be posted on the door of the home (or sent to the home owner via mail or email) and the Board will have discretion on how to impose the $500 fee on homes remaining out of compliance. Homes that repeat failures previously notified are not entitled to new notices and new opportunities to cure.

Various discussions of subdivision matters occurred, but no other resolutions were adopted.

Minutes made the 12th day of August, 2023

Signed:  Mary Groves, HOA Secretary/Treasurer

 

 LOCATION: SMYRNA LIBRARY MEETING ROOM

WINDY HILL FOREST HOMEOWNERS ASSOCIATION INC. ("WHF")

www.windyhillforest.com email: windyhillforest@gmail.com

NOTICE:       Our Annual Meeting is on Sat., August 12, 2023 in the Smyrna Library Meeting Room 

ADDRESS:   100 Village Green Circle, Smyrna, GA.

HOA reports & discussion are at 1:15pm, VOTING begins at 2:15pm

To:                  Owners of the following homes on Springleaf Circle:

                      1400-1474 (even nos.), 1401-1465 (odd nos.) & 1471-1505 (odd nos.)

                       If you are a tenant, please pass this along to your landlord.

NOTICE: Thank you for your support over the last 2 years. It is time to resume annual meetings. Our Annual Meeting is set for Saturday August 12, 2023 at the Smyrna Library Meeting Room, 100 Village Green Circle, Smyrna, GA, HOA reports & discussion are at 1:15pm, VOTING begins at 2:15pm

MEETING AGENDA & OFFICER REPORTS: We will elect directors, discuss parking, fee policy, repair policy and seek volunteers to serve as officers and share tasks. Annual meeting info will be online in the following directory, including the financial report. This info will be at: tinyurl.com/whf2023docs

 Please arrive in time for voting at 2:15pm. Those with questions should come an hour earlier for the 1:15pm discussion portion of the meeting.

                                                                   Signed: Mary Groves, HOA officer

INFO FOR REALTORS/LENDERS/BUYERS

Thank you for your interest in our neighborhood.  This Post is an attempt to address FAQs (frequently asked questions). NOTE: WE ARE FEE SIMPLE TOWN HOMES NOT CONDOMINIUMS.  [Fee simple means each home is on its own unique plot of land.]

1.  This HOA is mandatory.  Its recorded covenants are at tinyurl.com/whf-declaration .  Note however that the HOA is administered by volunteers, please do not expect a 24/7 customer service department.

2.  There is no master insurance policy and no utilities or other services are paid by the HOA on behalf of townhomes.  Each home is a fee simple property and each obtains its own insurance.  The plat of the subdivision is here: tinyurl.com/whf-plats

3.  Renting is allowed but closely monitored.  AirBNB & Vrbo are generally not permissible. Landlords are responsible for policy non-compliance at their property.  Landlord are expected to issue a compliance letter to its tenant (with a copy to the HOA) -- see tinyurl.com/whf-landlordletter

4.  A summary of HOA policy is here: tinyurl.com/whf10pts

5.  All properties, particularly rentals, need to be aware of the HOA nuisance policy: tinyurl.com/whf-nuisance

6.  At its origin, the HOA charged a monthly fee and it cared for property lawns.  It became unmanageable to keep track of over 80 homes making (or not making) their monthly payment.  So the HOA reserves the right to resume lawn care for any home, but it prefers that each home care for its own.  With that in mind the annual fee policy has been (but is subject to change) to declare an annual dues fee of $500, and that fee reduced to $100 for homes that are (and remain) in good standing with respect to the Ten Points policy summary at  tinyurl.com/whf10pts.

7.  A sample of the HOA's standard closing letter is here:                            tinyurl.com/whf-closeletter

8.  At present there is no initiation fee and no fee for a closing letter.

2021 Member Meeting Minutes

 

 

WINDY HILL FOREST HOA

Member Meeting Minutes 2021

 

The 2020 annual meeting was held on June 12, 2021 at 2pm at the HOA park next to 1505 Springleaf Circle.  This meeting was held as part of a written notice mailed on May 29, 2021 to all 89 homes in HOA and the required quorum of 9 homes was exceeded. Notice was also published on the windyhillforest.com website and it was broadcast by email to homes that had email addresses on record with the HOA.

 

It was moved, seconded and unanimously resolved:

 

I. that the minutes of the May 16, 2020 annual meeting be approved (see tinyurl.com/whf-minutes2020).

 

II. that the following persons be elected by the membership to serve as the HOA Board of Directors:

 

Charles Spencer LaVonya Tensley Robin Ray Daniel

Mary Groves Akshay Bondre

 

III. There was discussion on how the covenants commenced in 1985 with an annual lawn/HOA maintenance fee of $216 which was subject to a 5% increase on the prior year amount. After calculating the annual increases, the amount for 2021 is $1,250. It was resolved that the HOA’s gross annual fee of $1,250 would be discounted by $750 for the lawn care component such that the annual fee is to be $500, provided the homeowner arranges regular lawn care.

 

IV. It was further resolved that an additional "good standing" discount would apply contingent upon two things: timely payment and remaining in good standing for the entire year with respect to HOA covenants and policies; it was resolved that the good standing discount would result in a net fee of $100 for 2021. Homes that do not comply with the HOA's Ten Points posted on the website and at tinyurl.com/whf10pts are not in good standing; notice and opportunity to cure such failures will be posted on the door of the home (or sent to the home owner via mail or email) and the Board will have discretion on how to impose the $500 fee on homes remaining out of compliance. Homes that repeat failures previously notified are not entitled to new notices and new opportunities to cure.

 

Various discussions of subdivision matters occurred, but no other resolutions were adopted.

 

Minutes made the 12th day of June, 2021

 

 

Signed: Mary Groves, Secretary