The minutes of the annual meeting are in italics below. Due to a new Smyrna citation pending against the HOA for detention pond maintenance, fee structures were increased. There were also invitations for other persons to come forward to serve on the board, but the invitations were not accepted. For homes that timely pay and remain in good standing on HOA covenants and policies, the fee will go up to $100 in 2016, but will remain at $50 for 2015. Persons failing to timely pay, and persons who lose good standing status during the year will owe $250 for the year. A formal dues notice with a firm due date will be mailed in the coming weeks.
The 2015 annual meeting was held March 14, 2015 at 2pm at the Monterrey Restaurant, 1368 Atlanta Rd, Marietta,
GA. This meeting was held as part of written
notice mailed on March 4, 2015 to all 89 homes in HOA and the required quorum of 9 homes was
exceeded. Notice was also published at
the HOA entrance and on the windyhillforest.com website.
It was moved, seconded and almost unanimously resolved (there was one nay vote):
I. that the minutes of the
March 8, 2014 annual meeting be approved.
II. that the following persons be elected by the membership
to serve as the HOA Board of Directors:
Sandy Vazquez Karen
Wilcox Mary Groves
Mark Groves Alisha Davis
III. There was discussion on how the covenants commenced
in 1985 with an annual lawn/HOA maintenance fee of $216 which was subject to a
5% increase on the prior year amount.
After calculating the annual increases, the amount for 2015 is
$933. It was resolved that the HOA’s gross
annual fee of $933 would be discounted by $683 for the lawn care component such
that the annual fee was $250, provided the homeowner arranges regular lawn
care.
IV. It was further
resolved that an additional "good standing" discount would apply contingent upon two
things: timely payment and remaining in good standing for the entire year with
respect to HOA covenants and policies; it was resolved that the good standing discount would
result in a net fee of $50 for 2015 and $100 for subsequent years. Items that will void good standing status
include, but are not limited to the following:
failure to establish & maintain a payment plan with the HOA on
delinquent dues, failure to provide contact information (including email &
cell phone), failure to keep property tidy, presentable and in good repair, and
failure to cooperate with HOA parking policy; notice and opportunity to cure
such failures will be posted on the door of the home and the full $250 fee will
be due from homes remaining out of compliance.
Various discussion of subdivision matters occurred but no
other resolutions were adopted.
