Saturday, October 5, 2019

NO MORE PARKING AT 2600



The Pink Plumber at 2600 Matthews has decided to decline any parking access to the HOA. We have reached out to another property, but we have not been able to arrange a replacement location. Please seek out neighbors with extra spaces for overflow situations.















Saturday, August 31, 2019

Joint Yard Sale, Sat. Sept 28

If you have stuff to sell, Saturday September 28
 is the day to set up a table and present it.




Sunday, July 7, 2019

Online Payment Link



This is the ONLINE PAYMENT METHOD:

 fill in the boxes below and click the gold Pay Now button,
. . . then at the next page click the blue Pay with Debit or Credit Card button.




State your Springleaf address:
State your email address:


- - - OR - - -
if you have your own
PAYPAL Account, try:

CLICKING  HERE

Put your Springleaf address in
PayPal's special instructions



Tuesday, July 2, 2019

2019 Thanks list & Pay$ Link




Hello Owners

The HOA has the following house numbers shown has
having paid their dues for 2019.  For unpaid homes,
Please get your payment envelope to Windy Hill Forest,
PO Box 1704, Smyrna GA 30081 postmarked by July 8,
or USE THIS ONLINE METHOD:

 fill in the boxes below and click the gold Pay Now button,
. . . then at the next page click the blue Pay with Debit or Credit Card button.



State your Springleaf address:
State your email address:


- - - OR - - -
Pay dues with your own
PAYPAL Account by:

CLICKING  HERE

Put your Springleaf address in
PayPal's special instructions




As of July 1, 2019
1400
1401
1402
1403
1404
1405
1406
1407
1408
1409
1410
1411
1412
1413
1414
1415
1416
1417
1418
1419
1420
1421
1422
1423
1424
1425
1426
1427
1428
1429
1430
1432
1433
1434
1435
1436
1437
1438
1439
1440
1441
1442
1443
1444
1445
1446
1447
1448
1449
1450
1451
1452
1453
1454
1455
1456
1457
1458
1459
1460
1461
1462
1463
1464
1465
1466
1468
1470
1471
1472
1473
1474
1475
1477
1479
1481
1483
1485
1487
1489
1491
1493

Saturday, April 6, 2019

Special Policy on AirBnB type rentals


Hello Windy Hill Forest

While it is to be expected that some homes can cause a bit of friction in a community, the fact that most of us in Windy Hill Forest are conscientious contributors to neighborhood harmony is very much appreciated and we thank you.

An issue has come up that required immediate attention. Apparently a tenant at one of the landlord properties has been making a home available on a daily basis on AirBnB. This may have started with opportunities afforded by the Super Bowl but the home continues to be offered. The listing indicated that parking was free and the premises could sleep 10 people. Recently a bachelor party was booked there with a dozen or more young men. The young men were overheard discussing their fake id cards and then caused considerable disruption when they returned from downtown around 3am. Accordingly the HOA Board has met, discussed the matter and has the following policy regarding “Short-Term Rentals.” The Board reserves the right to modify the policy from time to time.



APRIL 2, 2019 BOARD MINUTES RE:
WINDY HILL FOREST HOA
SHORT-TERM RENTAL POLICY

After advance notice of the issue to all Board members, all 6 members of the HOA Board met to address the issue of short-term rentals such as AirBnB. After meaningful discussion, the following Short-Term Rental Policy was agreed upon, without dissent.

It is resolved that the HOA shall have a Short-Term Rental Policy, and landlords are advised to establish their tenancies with written leases having a term of 6 months or more in order to avoid application of these terms. This new policy applies to Short-Term Rentals, which means rentals which do not commence under a lease term of 6 months or more (and for which the parties truly intend a tenancy of at least 6 months). Under Article VI of the WHF covenants (which are binding on each of our 89 homes), the Board may set insurance requirements. Thus, every home shall have the following insurance requirements with respect to Short-Term Rentals:

If a home expects to engage in Short-Term Rentals, at least 20 days in advance of starting such rentals (the “Submission Date”) the homeowner is required email the HOA with a scan of 3 written items:
      1. A bona fide certificate of general liability insurance which specifically insures the property and its occupants with $2 million in coverage for all claims which may arise from short-term rental activity or from any other acts or omissions at the home; the certificate is to be provided by an insurer rated “A” or better by the A.M. Best rating service.                                     
      2. An original affidavit from the individual owning the home (or for entity owners, the individual responsible for directing that entity); the affidavit shall state that each Short-Term Rental shall be for a minimum of 7 consecutive days, that the security deed lender for the home was given written notification of the Short-Term rental activity, that the lender has no objections to Short-Term Rental, and a true copy of the written notice to the lender is attached. (This requirement is set because lenders usually have an assignment of rights in insurance policies.)                                                
      3. A check payable in good funds to maintain a Short-Term Rental Deposit with HOA in the amount of $5,000 as self-insurance for the home's Short-Term Rental activity.

An HOA representative will reply and arrange a meeting to discuss the details, assure guest compliance with the WHF 10 points policies, and receive the original documents. In advance of the Submission Date, a homeowner may apply to the HOA for a relaxing of these requirements. Included among the factors that the HOA may consider for such relaxing are: the homeowner having a history of good communication with the HOA, the homeowner having a history of compliance with HOA covenants and policy, the property being under reputable and experienced property management, the homeowner having a history of placing tenants who have complied with HOA covenants and policy, and the presence of an individual with financial resources and credit standing sufficient to provide a meaningful personal guarantee for the activity. The HOA reserves the right to grant or refuse relaxed standards on a case by case basis, according to a reasonable assessment of the merits for each case.

The Short-Term Rental deposit shall be held by the HOA and may be applied at the HOA's discretion to compensate claims and violations – including but not limited to claims of wrongful inconvenience, such as disruption of parking, disruption of peace and quiet, and trespass. When a home certifies that Short-Term Rental activity has ceased, the deposit balance will be returned. Further, the Short-Term Rental deposit shall be due and owing whether a home is complying with this Policy or not. Thus, a home that holds a Short-Term Rental in disregard of this procedure (i.e. a “ Rogue Rental”), shall owe the deposit after the fact, and since the HOA cannot seek insurance for the exposure retroactively, the home will the assessed the $5,000 deposit amount and the entire amount shall be retained as the HOA's liquidated damages; further, a $5,000 assessment shall be owed for each instance of a Rogue Rental. The Short-Term Rental deposit in no way limits the owner's exposure to neighbors and others for damages arising from short-term rental activity or from any other acts or omissions at the home.

The HOA Covenants expressly prohibit use of the home to conduct a business, but historically Landlord/Tenant operations were not considered a business. This HOA is now clarifying that it considers any leasing of a home for a term of less than 7 days to be the conduct of a lodging business and such a business is prohibited under the HOA Covenants.

The undersigned states that this presentation of minutes is submitted in good faith as the Short-Term Rental Policy established by the HOA Board on April 2, 2019.



\signed                                     5 April 2019
Mary Groves, HOA Secretary  date

For questions and comments, please email the HOA at windyhillforest@gmail.com

Tuesday, March 26, 2019

Minutes of 2019 Annual Meeting of Members




The 2019 annual meeting was held March 23, 2019 at 1:15pm at the Smyrna Library Meeting Room. This meeting was held as part of written notice mailed on March 13, 2019 to all 89 homes in HOA and the required quorum of 9 homes was exceeded. Notice was also published at the HOA entrance and on the windyhillforest.com website.

It was moved, seconded and unanimously resolved:

I. that the minutes of the April 21, 2018 annual meeting be approved.

II. that the following persons be elected by the membership to serve as the HOA Board of Directors:

Carmine Lombardi LaVonya Williams Robin Ray Daniel
Clayton Fain Mary Groves Lillian Camp

III. There was discussion on how the covenants commenced in 1985 with an annual lawn/HOA maintenance fee of $216 which was subject to a 5% increase on the prior year amount. After calculating the annual increases, the amount for 2019 is $1,135. It was resolved that the HOA’s gross annual fee of $1,135 would be discounted by $635 for the lawn care component such that the annual fee is to be $500, provided the homeowner arranges regular lawn care.

IV It was further resolved that an additional "good standing" discount would apply contingent upon two things: timely payment and remaining in good standing for the entire year with respect to HOA covenants and policies; it was resolved that the good standing discount would result in a net fee of $100 for 2019. Homes that do not comply with the HOA's Ten Points posted on the website and at tinyurl.com/whf10pts are not in good standing; notice and opportunity to cure such failures will be posted on the door of the home and the Board will have discretion on how to impose the $500 fee on homes remaining out of compliance. Homes that repeat failures previously notified are not entitled to new notices and new opportunities to cure.

Various discussion of subdivision matters occurred, but no other resolutions were adopted.


Signed: Mary Groves, Secretary

Wednesday, March 13, 2019

Annual Meeting - Library Location

              LOCATION: SMYRNA LIBRARY MEETING ROOM


WINDY HILL FOREST HOMEOWNERS ASSOCIATION INC. ("WHF")
www.windyhillforest.com email: windyhillforest@gmail.com

NOTICE:Our Annual Meeting is on Sat., March 23, 2019 in the Smyrna Library Meeting Room, 
100 Village Green Circle, Smyrna, GA.


Officer reports & discussion are at 1:15pm, VOTING begins at 2:15pm

To: Owners of the following homes on Springleaf Circle:
1400-1474 (even nos.), 1401-1465 (odd nos.) & 1471-1505 (odd nos.)
If you are a tenant, please pass this along to your landlord.

Thank you for your support over the last year. It is time for this year’s annual meeting.  We will elect directors, discuss parking, fee policy, repair policy and continue to seek to amend the covenants so they are updated with the Georgia Property Owners Association Act. By March 18, annual meeting info will be online in the following directory, including the financial report. This info will be at: tinyurl.com/whf2019docs

Please arrive in time for voting at 2:15pm. Those with questions should come an hour earlier for the 1:15pm discussion portion of the meeting.

Signed: Mary Groves for the WHF Board (our phone is 770-955-8101 )