WINDY HILL FOREST HOA
Member Meeting Minutes 2023
The 2023 annual meeting was held on August 12, 2023 at 2pm at the Smyrna Library This meeting was held as part of a written notice mailed on August 1, 2023 to all 89 homes in HOA and the required quorum of 9 homes was exceeded. Notice was also published on the windyhillforest.com website and it was broadcast by email to homes that had email addresses on record with the HOA.
It was moved, seconded and unanimously resolved:
I. that the minutes of the June 12, 2021 annual meeting be approved. The HOA did not hold a meeting in 2022.
II. that the following persons be elected by the membership to serve as the HOA Board of Directors:
MARY GROVES DONNA TRAINOR
III. There was discussion on how the covenants commenced in 1985 with an annual lawn/HOA maintenance fee of $216 which was subject to a 5% increase on the prior year amount. After calculating the annual increases, the amount for 2021 is $1,250. It was resolved that the HOA’s gross annual fee of $1,250 would remain in place of 2021, 2022 and 2023 and continue indefinitely until changed by the membership along with an ongoing discount of $750 for the lawn care component such that the annual fee is to be $500, provided the homeowner arranges regular lawn care.
IV. It was further resolved that an additional "good standing" discount would continue to apply indefinitely until changed by the membership. This discount is contingent upon two things: timely payment and remaining in good standing for the entire year with respect to HOA covenants and policies; it was resolved that the good standing discount would result in a net fee of $100 for each year. Homes that do not comply with the HOA's Ten Points posted on the website and at tinyurl.com/whf10pts are not in good standing; notice and opportunity to cure such failures will be posted on the door of the home (or sent to the home owner via mail or email) and the Board will have discretion on how to impose the $500 fee on homes remaining out of compliance. Homes that repeat failures previously notified are not entitled to new notices and new opportunities to cure.
Various discussions of subdivision matters occurred, but no other resolutions were adopted.
Minutes made the 12th day of August, 2023
Signed: Mary Groves, HOA Secretary/Treasurer
