2011 Dues Thank You List, So Far

As of Sept. 25, these homes are shown as having their
2011 HOA fee paid in full:

1400 1449
1401 1451
1402 1452
1403 1454
1404 1457
1405
1406 1458
1407
1408 1460
1409 1461
1410 1462
1412 1463
1413 1464
1414 1465
1415
1416 1466
1418 1468
1423
1424 1470
1425 1472
1426 1473
1427
1430
1432 1474
1436 1475
1437 1477
1438
1439 1479
1440 1481
1441 1483
1487
1442 1489
1444 1493
1445 1495
1446 1499
1447 1501
1448 1503
1449 1505

WHFHA Dues for 2011

[WHFHA's membership and board met March 5 and adopted the association fee set out below. A yearly fee will be needed to establish and maintain that landscaping and to maintain administration subdivision covenants.]

WINDY HILL FOREST HOMEOWNER’S ASSOCIATION
DUES NOTICE FOR 2011

Payment Due Date: Due No Later Than May 31, 2011


2011 Assessment: Fifty Dollars ($50.00) if paid before June.
Resident owners get a discount if they pay on time. Landlords get a discount if they supply payment and contact info for themselves and their tenants by May 31, 2011.

2011 Assessments Paid Late: One Hundred Dollars - $100.00!
Actually, the official assessment is $100 but the board is motivating timely payment by granting a discount for fees paid by May 31, 2011 (along with contact information from landlords).

Make Check Payable to:
Windy Hill Forest Homeowners Association, Inc.

Mail Check to:

WHFHA c/o M. Groves,
PO Box 725167
Atlanta, GA 31139

Hand Deliver Check to:

Slot in Top Left box in USPS Mailbox near 1406 Springleaf


**In 1985 the Windy Hill Forest Homeowner’s Association recorded a declaration of covenants affecting its townhomes and their owners. It made the Association responsible for maintenance of common grounds and the lawns of each homeowner. That declaration included the right to assess $216 for lawn maintenance for 1985, and the right to annual increases of 5% of the prior year amount. The WHFHA Board of Directors has calculated an ongoing annual increase of 5% of the prior year amount from 1985 forward, and for 2010 the maximum that could be assessed is $695.

The Association’s policy is to entrust proper lawn maintenance to the Association members (which is consistent with Article IX of the WHFHA Bylaws - a copy is attached and is available at www.windyhillforest.com by clicking the “WHFHA documents” link). Instead of assessing $730 for lawn maintenance, the Association is assessing $100 per townhome for the entire 2011 year, and giving early payers a discount down to $50 per townhome. Resident Owners that get their payment in by May 31 can claim the discount. Landlords need to pay and to supply current contact info on themselves and their tenants by May 31. Otherwise the full $100 is due.

By paying the 2011 Assessment, owners are consenting to the Article IX bylaws, including the duty to take proper care of their lawns. If you are an owner that neglects lawncare or insists on having the Association care for your lawn, then please pay $730 to WHFHA right away, so lawn-care arrangements can be made.

Failing to pay has consequences. Members, please understand that the Association is no longer dormant. It is in good standing with the Georgia Secretary of State, it has had annual membership meetings at which a board of directors and officers were elected, and it has every right to make this assessment. A member that is delinquent in paying is subject to interest, late fees and attorney fees – those fees can add up to many hundreds of dollars and end up being filed as a lien on the member’s home. Further, the Association reserves the right to contact a delinquent member’s mortgage company to give them a chance to cure the delinquency before a lien is filed. Also, under the bylaws, a delinquent member delegates his voting rights to the Association. We look forward to your support and cooperation.

[Excerpts from bylaws & covenants follow - to enlarge, click on image and wait for downloading to complete.]

Results of Annual Meeting

The minutes of the annual meeting of homeowners is set out below.


WINDY HILL FOREST HOMEOWNER’S ASSOCIATION (“WHFHA”)
MINUTES OF MARCH 5, 2011 MEETING


Minutes taken by Attorney Mark P. Groves, acting secretary of the meeting.

The 2011 annual meeting was held March 5, 2011 at 2:00pm at the Smyrna Community Center. This meeting was held as part of written notice given on February 21, 2011 to all 89 homes in WHFHA and the required quorum of 9 homes was met. Notice was also published at the WHFHA entrance and on the windyhillforest.com website.

It was moved, seconded and unanimously resolved:

I. that the minutes of the March 13, 2010 annual meeting be approved.

II. that the following persons be elected by the membership to serve as the WHFHA Board of Directors:

Sandy Vazquez,
Rochelle Martin, Susie David,
Mark Groves, Carmine Lombardi

III. that the annual dues be set at $100 with a $50 discount for timely payment, with the Board having discretion to set conditions for non-resident owners to obtain the discount in return for current contact information for themselves and their tenants.

Various discussion of subdivision matters occurred but no other resolutions were adopted.


/s
Mark P. Groves, acting secretary

2011 Annual Meeting

2:00pm ON SATURDAY, March 5, 2011 at
THE SMYRNA COMMUNITY CENTER

The above place and time is set as WHFHA's 2011 annual meeting. The meeting is supposed to be in Room #4 on the second floor, but you may want to confirm this with the front desk on the day of the meeting. We will elect directors, discuss fee and parking policy and ongoing projects.

Dues Deadline Extended to Tuesday, June 15

The WHFHA decided to extend the deadline for paying annual dues at the discounted rate of $50. That deadline is Tuesday, June 15, 2010.

The fees can be paid by:

1) delivery in the Association's mail slot in the USPS box near 1406

2) US Mail postmarked on or before June 15 and addressed to
WHFHA c/o M. Groves
PO Box 725167
Atlanta GA 31139

3) Paypal to windyhillforest@gmail.com (via www.paypal.com).

Parking Policy

The subdivision has had problems with some properties having more cars than their driveway can accommodate. The WHFHA policy is that residents are not to use street parking, so that is available for service vehicles and evening guests; it is also policy that vacant homes are deemed to imply consent to parking in their driveways, provided contact info is in the parked car's dash and no sign is present saying "no parking" or "no trespassing." Also, if the residents can fit 3 cars into their driveway without being on the road, that's fine too.

Please do not park your vehicles in front of your driveway or on Springleaf Circle. It obstructs the access others have to enter and exit their own driveways.

WHFHA DUES FOR LANDLORDS ---------------- Contact Info Form

Landlords, the Board Policy for obtaining a discount on dues is for non-resident owners to supply important information about their property. The form follows:

LANDLORDS, THE $50 DISCOUNT IS AVAILABLE ONLY IF YOU
COMPLETE THIS PORTION & RETURN IT WITH YOUR PAYMENT:

Windy Hill Forest Property Number: ___________________
Landlord Name: ___________________
Landlord Mailing Address: ___________________

Landlord Phone: ___________________
Landlord email: ___________________
Landlord fax: ___________________

Tenant Name(s) ___________________
Tenant Phone Number(s): ___________________
Number of authorized residents: ___________________
Number of authorized pets: ___________________
Number of authorized vehicles: ___________________
Is your lease written? ___________________
When does the lease term expire? ___________________
Regarding the tenants, check all that apply:
Did you get: ___ a background check, ____ credit report, ____ references

Name of Yard Care person: ___________________
Phone number of Yard Care person: ___________________


see full dues notice here or scroll down to the following blog post.

Payment may be by check or via paypal.com to the account:
windyhillforest@gmail.com
If you pay via paypal, please supply the above information to
windyhillforest@gmail.com and indicate that you have paid via paypal.