Minutes of 2018 Annual Meeting of Members

WINDY HILL FOREST HOMEOWNER’S ASSOCIATION (“HOA”)

MINUTES OF MARCH 25, 2017 MEETING

The 2018 annual meeting was held April 21,  2018 at 1:15pm at the Smyrna Library Meeting Room.  This meeting was held as part of written notice mailed on April 10, 2018 to all 89 homes in HOA  and the required quorum of 9 homes was exceeded.  Notice was also published at the HOA entrance and on the windyhillforest.com website.

It was moved, seconded and unanimously resolved:

I. that the minutes of the March 25, 2017 annual meeting be approved.

II. that the following persons be elected by the membership to serve as the HOA Board of Directors:

Carmine Lombardi                  Willena Moye              Alisha Davis                                

Clayton Fain                           Mary Groves               Robin Ray Daniel

III.   There was discussion on how the covenants commenced in 1985 with an annual lawn/HOA maintenance fee of $216 which was subject to a 5% increase on the prior year amount.  After calculating the annual increases, the amount for 2018 is $1,081.  It was resolved that the HOA’s gross annual fee of $1,081 would be discounted by $581 for the lawn care component such that the annual fee is to be $500, provided the homeowner arranges regular lawn care.    

IV It was further resolved that an additional "good standing" discount would apply contingent upon two things: timely payment and remaining in good standing for the entire year with respect to HOA covenants and policies; it was resolved that the good standing discount would result in a net fee of $100 for 2018. Homes that do not comply with

the HOA's Ten Points posted on the website and at tinyurl.com/whf10pts are not in good standing; notice and opportunity to cure such failures will be posted on the door of the home and the Board will have discretion on how to impose the $500 fee on homes remaining out of compliance.  Homes that repeat failures previously notified are not entitled to new notices and new opportunities to cure.

Various discussion of subdivision matters occurred, including the members endorsing the Board's authority to file lien claims on delinquent homes, but no other resolutions were adopted.

Signed:  Mary Groves, Secretary